Case Study
Hub Zentics: Plan, Collaborate and Deliver in One Place
We developed a modern, centralised project management platform that helps businesses organise projects, manage teams, track progress, and streamline daily operations from one secure workspace.
The Challenge
Growing teams struggled with scattered tasks, inconsistent processes and limited visibility across projects and workloads.
The Solution
Hub Zentics centralised project management, ticket tracking and team collaboration, creating a more organised and accountable workflow.
Project overview
Project details
Hub Zentics brings projects, tasks, and teams together in one streamlined workspace.
Quality metrics
Proven Results
Outcomes delivered across teamwork, project organisation, management clarity and pipeline visibility.
Smarter teamwork
Built for smarter teamwork
Hub Zentics keeps assignees, comments and status updates in one place so teams collaborate without chasing scattered threads.
- Threaded comments
- Mentions & replies
- Shared assignees
- Team notifications
Centralised projects
One workspace for every project
Projects, tasks and clients live in a single hub — making prioritisation clearer and handovers faster across the team.
- Unified project hubs
- Shared task boards
- Client grouping
- Workspace switcher
Clear management
Management that stays accountable
Statuses, due dates and time tracked give managers a live view of progress without interrupting day-to-day delivery.
- Live task status
- Due-date control
- Time tracked
- Review checkpoints
Better visibility
Visibility across the whole pipeline
From open work to overdue items, Hub Zentics surfaces what needs attention so nothing slips between teams or clients.
- Pipeline overview
- Overdue alerts
- Workload trends
- Quick find & filter
Hub Zentics
Key features
Follow the Hub Zentics workflow from workspace setup through delivery, time tracking and team alerts.
Workspaces
Switch between client or team workspaces without losing context. Keep pipelines separated, move into the right space quickly, and give every group the same familiar Hub Zentics tools.
- Workspace switcher — jump between clients or teams in one click.
- Separated pipelines — keep projects and data organised by group.
- Shared tools — use the same board, time and docs experience everywhere.
- Fast context change — open the right workspace without rebuilding setup.
- Team visibility — see who belongs in each workspace at a glance.
Sidebar
Move through Hub Zentics from one persistent navigation rail. Home, time, feedback, docs and people stay one click away so teams keep project context while jumping between daily tools.
- Persistent navigation — keep core tools visible on every screen.
- Quick jumps — open home, time, feedback, docs or people instantly.
- Alert badges — spot unread updates without leaving the current view.
- Consistent layout — the same rail across the product reduces friction.
- Context preserved — switch tools without losing the active project.
Invites
Add teammates to a workspace with the right access from day one. Invites are fast for collaborators and clear for managers who need control over who can view or edit project work.
- Quick invites — bring people into a workspace in a few steps.
- Access control — decide who can view or edit from the start.
- Team onboarding — new members land in the right workspace immediately.
- Role clarity — keep permissions organised as the team grows.
- Secure collaboration — only the right people join each client space.
Hub Zentics Task Board
The task board is where daily delivery happens. Prioritise work, track movement across clients, and give the whole team a shared view of what is next, what is blocked, and what is done.
- Shared board — see every active task in one organised view.
- Prioritise work — drag focus to what matters today.
- Client context — keep tasks tied to the right project and client.
- Live progress — watch work move without chasing status updates.
- Team alignment — everyone works from the same delivery picture.
Status
Status labels make progress readable for everyone on the job. From in progress to client review, the board shows where work sits, what is blocked, and what is ready to move forward.
- Clear stages — move work through review states everyone understands.
- Instant readability — spot blocked or ready tasks without opening each one.
- Handover ready — know when a task is waiting on design, client or QA.
- Fewer status chases — the label carries the update for the team.
- Pipeline control — keep delivery stages consistent across projects.
Assignees
Assignees show who owns each task without opening a separate sheet. Teams can see capacity at a glance, hand work over cleanly, and keep accountability visible across every project stage.
- Owner at a glance — see who is responsible on every task row.
- Clean handovers — reassign work without losing context.
- Capacity signals — spot overloaded teammates before deadlines slip.
- Shared accountability — ownership stays visible to managers and makers.
- Faster decisions — know who to ask without searching chat history.
Task details
Task details bring status, assignees, estimates, billing and activity into one focused view. Managers and makers can review the full picture without jumping between tools or spreadsheets.
- Single task view — status, people and activity in one place.
- Estimates & billing — keep commercial detail next to the work.
- Activity history — review what changed without digging through threads.
- Action ready — update the task without leaving the detail screen.
- Manager friendly — get the full picture in one open.
Checklists
Checklists turn repeatable workflows into reusable templates. Retainers, QA passes and kickoff routines stay consistent, so teams spend less time rebuilding the same steps for every client.
- Reusable templates — start from proven checklists instead of blank lists.
- Retainer ready — keep recurring work consistent week after week.
- QA coverage — tick through review steps so nothing is skipped.
- Kickoff speed — launch new projects with the same reliable checklist.
- Less rebuild time — stop recreating the same process for every brief.
Comments
Comments keep discussion on the task instead of scattered across email and chat. Mentions, replies and context stay attached to the work, which makes reviews faster and decisions easier to find later.
- On-task discussion — keep feedback where the work lives.
- Mentions & replies — pull the right people into the thread quickly.
- Review speed — decisions stay attached to the task for later.
- Less email noise — stop chasing context across inboxes.
- Clear history — reopen a task and see the conversation intact.
Documents
Documents sit beside the project so briefs, assets and deliverables are never lost in a thread. Everyone works from the same file set, reducing version confusion and last-minute searches.
- Files beside work — keep briefs and assets next to the project.
- Shared source — the team opens the same document set every time.
- Less version chaos — reduce duplicate files across chat and email.
- Faster handovers — new teammates find what they need immediately.
- Delivery ready — store final assets where the project already lives.
Time Log
Log time against any task with duration, date and detailed notes. Add hours or minutes, choose the day you worked, capture scope, outcomes and blockers, then save in one click — and review the total time logged on that task.
- Log duration — add time in hours or minutes.
- Select date — choose the day you worked.
- Add detailed notes — capture scope, outcomes, blockers and next steps.
- Save entry — add your time with one click.
- Time summary — see total time logged on this task.
Timesheets
Timesheets turn logged entries into a clear view of team hours. Review effort by task and project, export when needed, and spot overload before it becomes a delivery problem.
- Hours by task — see where time actually went.
- Team dashboard — review capacity across people in one place.
- Export ready — download CSV or PDF when reporting is due.
- Project rollups — understand effort by client or initiative.
- Overload signals — catch heavy weeks before deadlines slip.
Weekly report
Weekly reporting shows how hours and productivity are trending across the team. Capacity, retainers and project load become visible, which helps leaders plan the next week with fewer surprises.
- Weekly trends — compare hours across the current week.
- Capacity planning — balance retainers and project load early.
- Productivity view — see where the team is spending effort.
- Manager insight — plan next week from live delivery data.
- Fewer surprises — spot gaps before the week closes.
Notifications
Notifications surface mentions, status changes and deadlines as they happen. People stay informed without refreshing the board all day, and important updates are harder to miss in a busy week.
- Live updates — catch mentions and status changes as they land.
- Deadline awareness — stay ahead of due dates without constant checks.
- Central feed — review activity in one notification centre.
- Less refresh fatigue — stop polling the board for changes.
- Actionable alerts — jump straight to the task that needs you.
Alerts
Alerts highlight unread or urgent updates before they slip through. The team can clear blockers sooner, prioritise what needs attention, and keep delivery moving when volume is high.
- Unread badges — see what still needs attention at a glance.
- Urgent first — prioritise blockers over low-priority noise.
- Faster clears — resolve alerts before they stall delivery.
- High-volume ready — stay organised when update traffic spikes.
- Team focus — point people to the updates that matter most.
The difference
What changes when teams run on Hub Zentics
Scattered boards, chat threads and spreadsheets slow delivery. Hub Zentics brings projects, tasks, time and team visibility into one workspace — so work stays accountable from invite to report.
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Tasks scattered across chat, email and sticky boards
One task board with status, assignees and due dates
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No shared ownership or handover trail
Clear assignees, comments and review checkpoints
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Time logged in separate sheets — if at all
Time Log on every task with notes and daily totals
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Managers guessing capacity and overdue work
Timesheets and weekly reports that show real workload
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Files and updates lost between tools
Documents, notifications and alerts in one workspace
Next steps
Ready to build a workspace like Hub Zentics?
Whether you need a project hub for your agency, an internal ops platform, or a client-facing SaaS, Web Zentics can map the same delivery path — from UX and build through launch and support.
Share your team size, workflows and goals. We will outline scope, stack and a practical rollout path for a Hub-style workspace.
Start a conversationWalk through how Hub Zentics handles tasks, time tracking and team visibility — and how we would adapt that model for your business.
Schedule a callExplore the live Hub Zentics workspace to see boards, time logging, documents and notifications in a production product.
Open live projectPair Hub-style delivery with web development, SaaS builds and ongoing product support from our Melbourne-led team.
Explore servicesFAQ
Frequently Asked Questions
about Hub Zentics
Still have questions about a Hub-style build for your team? Talk to our team
What is Hub Zentics built for?
Hub Zentics is a project and team workspace for agencies and internal teams — tasks, assignees, status, documents, time logging, timesheets and notifications in one place.
Can Web Zentics build something similar for us?
Yes. We design and ship Hub-style SaaS and internal tools for Australian businesses — from discovery and UX through development, QA and launch support.
Does it support multiple workspaces or clients?
Yes. Hub Zentics separates clients or teams into workspaces so pipelines stay organised while everyone uses the same familiar tools.
How does time tracking work?
Team members log duration, date and notes against a task, then review totals on the task and across timesheets and weekly reports.
How long does a similar build take?
Timelines depend on scope, but most Hub-style products move from discovery to a production-ready first release in weeks once workflows and roles are clear.
What stack was used for Hub Zentics?
Hub Zentics was delivered with a modern web stack including Next.js, React, Node.js, MySQL and TypeScript — chosen for speed, maintainability and production reliability.
Google reviews
What clients say on Google
Real feedback from clients who worked with our team on websites, apps and digital growth.
Build a workspace like Hub Zentics
Tell us how your team runs projects today — we will map a Hub-style delivery path for tasks, time tracking and team visibility.
- Map your workflows. Share how work moves from brief to delivery. We outline workspaces, roles, boards and reporting around the way your team already operates.
- Ship with our Melbourne team. Discovery, UX, build and launch support from an Australian team experienced in SaaS and internal project platforms.
“Hub Zentics pulled our projects, time logs and team updates into one place — so delivery stayed visible from invite to weekly report.”